How to import from China, step by step

1. Define exactly what you want

Write down the product, the material, the size, the colour, the packaging, the quantity and the destination country. A clear photo and a short specification save days of back-and-forth: factories price what they understand, and vague requests get vague prices.

2. Check the import rules in your country first

Before you pay anything, find the product's customs code (HS code) and ask a customs broker or your customs authority about duties, taxes and required certificates. Some products need conformity certificates before they ship; in Saudi Arabia, for example, many products must be registered on the SABER platform. Some products are restricted or banned.

3. Find suppliers and ask for quotes

Ask several suppliers for a quotation on the same specification, so the prices are comparable. A good request for quotation states the quantity, the specification, the packaging, the delivery terms (for example EXW or FOB) and the destination.

• Ask whether you are talking to the factory or a trading company. Both can be fine, but you should know which.
• Compare the minimum order quantity (MOQ), the lead time and the sample terms, not only the unit price.

4. Check the supplier

Ask for the business licence and check it in the official company registry, look at the business scope, and arrange a video call or a visit. Our guide to verifying a Chinese factory explains each check.

5. Order samples

A sample shows the real quality, finish and packaging. Pay for samples if needed; it is cheaper than a wrong order. Keep the approved sample: it is your reference for the bulk production.

6. Agree on everything in writing

Before paying a deposit, get a proforma invoice or contract that states the specification, the quantity, the unit price, the currency, the delivery terms, the lead time, the payment terms, the packaging and labelling, and what happens if the goods don't match the sample.

7. Pay safely

A common arrangement is a deposit before production and the balance before shipment, after an inspection. Pay only to a company bank account in the same name as the company on the contract, and confirm any change of bank details by phone with a contact you already know.

8. Inspect before shipment

An inspection before the balance is paid checks quantity, quality, packaging and labels against the approved sample. You can do it yourself, through an agent or through an independent inspection company.

9. Ship and clear customs

Choose sea, air or express depending on volume and urgency, and agree who arranges each part of the journey (the Incoterm). Prepare the commercial invoice, the packing list, the bill of lading or air waybill, and any certificates your country requires, so the goods clear customs without delay.